The productivity of employees dictates a company’s success. I mean the amount of value a company produces is directly proportional to the collective productivity of everyone. If your team is not utilizing their time well, it may lead to the company's eventual demise.
There are a thousand factors that could contribute to the reduced productivity of employees. It may be an issue with being productive versus busy:
Or it may be because of multiple distractions in the workplace. But one thing's for certain, it becomes the top priority to solve it because you don’t want it to affect efficient employees. And more importantly, you don’t want it affecting your company. It can hurt especially if your company is just starting or you’re running a small business operating on ample overhead.
I know this happens to many businesses, even the best ones. It can be a relief to know that there are actually ways to counter inefficiency. So here are 7 sure-fire ways to do just that:
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Get to the Root of the Problem
Once you see the symptoms, it becomes necessary to investigate, to study what’s hindering employees from contributing to delivering desired results. There are many ways, such as conducting staff talks, which can be as a group or one-to-one talk. You can also conduct employee appraisal, which shouldn’t be intimidating.
In my own experience, I did both. I supervised staff evaluations and the result is then dissected in a one-to-one discussion with the employee concerned. You have to be very careful that they also see the evaluation as a crucial tool for the company and for themselves. It all depends on how this is being presented to them.
In talking with the employees, you should be able to include them in finding solutions. Employees will feel that their contributions – including finding solutions to identified problems – are essential in making the company better. This way also, you won’t have to feel that burden of looking for solutions.
Remember to prioritize issues and concerns, always from the most critical first then the minor ones. Of course, you would want to solve all problems if you can. But, resources have to be managed well.
Planning is very important in all kinds of enterprises. Without a proper plan, things could go haywire. People will get confused about what to do and how to do it.
My experience has taught me that planning has to be done to make things clear with everyone in the company or in the team. The plan is the basis of what people will do and how it is done.
A good plan has targets, objectives, and timeframes. It has to specify who will do what particular function. This is to avoid pointing fingers when things get a little bit difficult.
Planning helps increase employee productivity because they know what they’re supposed to do and how they contribute to the organization as a whole. This means they can perform their tasks more efficiently and are more productive.
It's good to have a benchmark on how to measure your employees' performance. I mean, you want them to target something tangible to gauge how they are doing.
One key factor to better results is when the employees themselves are part of setting the target or making the plans – it is not merely fed to them to accomplish. This is the part where you will ask questions like: Are my employees sticking to the targets and delivering them as planned? What are the indicators or manifestations that they could be stalling?
With this collaborative effort, you will now weed out the good from the bad ones. And you can decide further on how to improve accordingly.
It is not enough to just orient employees. You have to assess the skills of your employees versus what the company needs and provide tools for them.
It happened in one of the offices I supervised where I conducted skills assessment and matching on the staff and the result revealed that some staff barely have the necessary skills. I suggested to the top management some required training for the concerned staff and if it won’t work, there has to be some organizational restructuring.
There are many trainings that can be designed for better employee efficiency. There are even groups that provide training services for certain professional fees. The important thing is you are able to do something to help in the improvement of your employees. You can check out this video to increase the productivity of your employees.
Don’t forget that employees need not only knowledge and skills but soft skills as well. They might even be the most important in certain aspects of your business.
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Outsource to Let Them Focus on Their Core Competencies
Two situations will drive you to outsource, usually, it’s when you don’t have the right people in your own backyard and the other is when you need to focus on your core competencies. The former will let you pick the best and enables you to make business responses faster. The latter will help you reduce overhead costs.
But for both, what you can expect is increased output for your business.
It helps to get everyone involved in team building activities where staff can bond and have fun while mingling with each other. Team building activities help bring everyone together and get their creative juices flowing.