5 Ways to Effectively Delegate Tasks


Anyone who has led a team knows that effective delegation brings productivity and profits. It also allows members to develop new knowledge and competencies.

Although it is not some magical formula that can be done by everyone. Some have fears that the delegated task may not be achieved or that they may be perceived as not having the needed expertise. 

But then, delegation has been practiced by many managers, team leaders, and supervisors because it is a smart approach to effective and efficient management. You can watch this video for 3 reasons you need to delegate more:


There are a lot of ways to make delegation work for you. Here are 5 ways to effectively delegate.

Paystaff_Recognize the need to delegate and identify what to delegate.

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Identify What to Delegate

Freelance work needs a distinctive kind of balance especially since this is a very flexible venture. Some people carefully select the kind of work they need to delegate. For some, it’s as easy as choosing the smallest or simplest project. The most important thing to remember is to certainly not pass on significant and time-sensitive assignments.

Some tasks or projects that you may assign are administrative jobs like making follow-up calls and drafting letters. When I was doing freelance work for an organization doing research and assessments, I had to delegate the calls and follow-up calls to someone who has done it many times in the past.

I had to do it since I needed to be in a very important meeting, but the follow-up calls had to be done as it was scheduled. The freelancer I hired even delivered more than I expected.


Paystaff_Right job for the Right Person.

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Find the Right Person to Delegate the Task

Selecting the right individual is crucial since you don’t want the assignment to be wasted. Because it could mean losing a client and eventually losing the opportunity to be more productive.

I had a very bad experience with this when I had to make a presentation to an important client for another possible contract. All things considered and negotiated, but the schedule couldn’t be changed, with little time left I delegated the task to someone. It didn’t go well, the client didn’t like the output that I had to make major editing and amendments.

Having the right person for the job is as crucial as knowing what to delegate. You have to make certain that the freelancer understood the job, knows how to deliver, and is capable of any further corrections, should it be asked. This is possible with proper discussion, including, of course, a backup plan on how to work things out if things don’t go as expected.


Paystaff_Discuss the necessary and the specifics.

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Discuss the Necessary 

When you have the right person in mind, discuss and lay down all the necessary points. You have to be very specific, especially about what you want to be delivered, and the deadline. The person you chose should be able to agree and conform to the work. It is also important to clarify expectations and limitations, as well as agree to have feedback in the course of the job and after.


Paystaff_Keep an eye but also be Flexible.

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Monitor But Also Be Flexible

The work is already in progress. And even if you are too eager or too impatient to ask how things are, you have to think about the right moment.

There are individuals who hate being micromanaged, while a few others like to be checked a lot. Keep monitoring to an acceptable level depending on the person on your team.


Paystaff_Feedback with Encouragement To Nurture.

Feedback with Encouragement To Nurture

People need to know if they’ve met your expectations. Be straightforward with your feedbacks but be generous with words of encouragement.  

You need to have the intention to nurture people. Praise those who did a good job. And correct (often times in private) the ones that need improvement. Later on, if they are the right person, they grow to be better teammates in the long run.



Most often than not, delegation demands more skills in planning and then in managing people. You can't do everything alone. Find the proper balance of delegating tasks. Cheers to the growth of your business with this newfound team dynamics. Good luck!


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